Executive Assistant/Logistics Coordinator

Advanced Power Technologies (APT)

Position Purpose:

Currently, we are looking for an Executive Assistant/Logistics Coordinator located at our Lafayette, Indiana facility to help our business continue to grow and operate. The purpose of having an Executive Assistant/Logistics Coordinator is to have an individual who is an integral part of daily operations. Candidates to be an Executive Assistant/Logistics Coordinator at APT can expect to potentially be involved in:

  • Processing & invoicing of customer purchase orders for new, repeat, and export business.
  • All aspects of scheduling the shipping of projects including but not limited to calling freight companies, acquiring quotes, and producing Bills of Lading.
  • Processing daily in/outbound USPS, UPS, and LTL shipments.
  • Assisting with the tracking of inventory, and developing an inventory system using Quickbooks or other software.
  • Issuing purchase orders for basic products and project components as indicated in a Bill of Material.
  • Following up with suppliers regularly with regards to existing order status and lead-times.
  • Sorting and filing shipping/project documents and records.
  • Providing assistance/secretarial and clerical support to APT staff.
  • Providing executive assistance with errands, internet research, scheduling appointments, confirming changes or delays, and making changes.
  • Coordinating and planning travel arrangements, and recommending the most cost-effective itineraries.
  • Assisting with keeping a clean office when needed and maintaining orderly front desk area.
  • Performing related work appropriate to the classification as assigned.

Desired Skills and Experience:

  • Effective interpersonal skills and excellent written, verbal, and digital communication skills.
  • The ability to meet new challenges with an open mind and an optimistic response.
  • The ability to effectively manage / coordinate simultaneous tasks, and successfully prioritize multiple tasks with good judgement.
  • Initiative and strong customer service focus.
  • Attention to detail and problem solving skills.
  • Strong organizational and planning skills.
  • Proven logistical, administrative, or assistant experience.

Education & Qualifications:

  • Interest in communication, logistical planning, and assistance or equivalent combination of education, work experience and skill development required.
  • Proficient in the use of Windows based applications including but not limited to:
  • Microsoft Office Applications including Word, Excel, Outlook
  • Adobe Reader
  • Intuit Quickbooks

Additional Information:

  • Position Type:
    • Full Time
  • Job Function:
    • Shipping & Receiving, Executive Assistance, Purchasing, Accounting & Finance
  • Approximate Time Commitment:
    • 40 Hours Per Week
  • Travel:
    • Localized travel only.
  • Compensation:
    • Commensurate with Experience & Skills
    • Health/Dental/Vision/Life Insurance